Free Service
Patent Annuity Monitoring · User Guide
Submit your patent numbers, get automatic fee deadline monitoring and staged email reminders
1 Submit Patents for Monitoring
Option 1: Web Form (Recommended)
- Open Patent Annuity Monitor
- Fill in the form:
- Patent No. (required): separate multiple with commas
- Email (required): for reminders and dashboard login
- Phone (optional for English pages)
- Applicant (optional)
- Complete the simple math verification
- Receive a confirmation email with your dashboard link
Option 2: Batch Upload (CSV)
- Click "Batch Upload" on the monitor page
- Download the CSV template
- Fill in (columns: Patent No. / Email / Phone / Applicant)
- Upload — up to 100 patents at once. If you need more than 100, please contact us (Tel 17605608891 / email patent@zhihaiyida.com).
Check your inbox after submission. If no confirmation email arrives, check spam, or add patent@zhihaiyida.com to your contacts.
2 Access Your Dashboard
The dashboard is your patent fee management panel — check all monitored patents anytime.
Option 1: Email Link (Recommended)
Confirmation and reminder emails contain your personal dashboard link. Click to enter — no login needed.
Bookmark your dashboard link for quick access.
Option 2: WeChat Official Account
Open Official Account
→
Tap "Annuity Dashboard"
→
Enter Email
→
Receive Code
→
Enter Code to Login
- Check "Remember this device" to skip verification next time
- Code valid for 10 minutes; cannot resend within 60 seconds
- 5 wrong attempts locks login for 10 minutes
First-time User
If you haven't submitted any patents yet, the login page has a link guiding you to the submission page first.
3 Dashboard Features
Overview
Top of page shows: total monitored patents, normal count, at-risk count.
Patent Cards
| Field | Description |
|---|---|
| Patent No. | Application or grant number |
| Patent Title | From CNIPA (shown after data fetch) |
| Applicant | Patent owner |
| Legal Status | Active / Under restoration / Terminated |
| Next Due Date | Fee payment deadline |
| Amount Due | Current year's fee amount |
| Countdown | Days remaining (or days overdue) |
Fee Plan (Expandable)
Each card shows the current due year by default. Click "Expand All" to view the full plan from Year 1 to expiry, including amount, deadline, and payment status for each year.
Email Verification
Click "Verify Email" on the dashboard. After verification:
- Green ✓ badge appears, confirming your email
- Add new patents directly from the dashboard (no need to re-enter email)
- Public form submissions blocked for verified emails (prevents unauthorized use)
Adding Patents
Verified users can add new patent numbers directly on the dashboard — the system auto-creates monitoring records.
4 Reminder Schedule
The system sends staged email reminders before each fee deadline.
| Timing | Reminder |
|---|---|
| 60 days before | First notice |
| 30 days before | One-month notice |
| 7 days before | One-week notice (urgent) |
| 1 day before | Final notice |
| After overdue | Every 30 days |
Reminders are sent around 10:00 AM (Beijing time) daily. Each email includes patent number, deadline, amount, and your dashboard link.
Legal Status Handling
| Legal Status | Handling |
|---|---|
| Active / Granted | Normal reminders |
| Under restoration | Continue reminders (recoverable) |
| Terminated / Expired | Stop reminders (rights lost) |
If your patent is "Under restoration," contact a patent attorney promptly. Late fees and restoration fees may apply.
5 FAQ
Q: Is this service free?
Yes, completely free. We provide this as a public service.
Q: How soon can I see fee data?
Your patent enters the monitoring queue immediately. Fee data is fetched from CNIPA, typically within 1-2 business days.
Q: Why does it show "Pending"?
CNIPA restricts automated access. "Pending" means data is queued for manual retrieval. Reminders are not affected — the system uses available data to alert you in advance.
Q: Do I need to verify every time from WeChat?
No. Check "Remember this device" during login to skip verification next time.
Q: What if I change devices?
Your dashboard link works on any device. From a new device via WeChat, you'll need to verify your email once.
Q: How many patents can I monitor?
Up to 100 per email address. Contact us for larger volumes.
Q: What if I don't receive reminder emails?
① Check spam; ② Add patent@zhihaiyida.com to contacts; ③ Check your dashboard; ④ Contact us if still missing.
Q: What if fees are overdue?
Late fees may apply. After 5 months, the patent may be terminated (but recoverable). After 7 months, rights may be permanently lost. Contact us immediately to arrange payment.
Q: Can you help pay the fees?
Yes. We offer patent annuity payment services. Contact us at 17605608891 or through your dashboard.
6 Contact Us
| Item | Info |
|---|---|
| Firm | Hefei Zhihaiyida Patent Agency (GP) |
| Code | 34408 |
| patent@zhihaiyida.com | |
| Phone | 17605608891 |
| Website | zhihaiyida.com |
Hefei Zhihaiyida Patent Agency (GP) | Code 34408
This is a free public service. Fee data is sourced from CNIPA official system.
© 2026 Zhihaiyida · zhihaiyida.com
Frequently Asked Questions
How soon does monitoring start after I submit a patent number?
Records are created immediately after submission. Annuity years and payment deadlines are calculated from the application date right away, and the patent normally appears on your dashboard within a few minutes.
How many patents can I submit at once?
The web form accepts several numbers separated by commas, and CSV batch upload allows up to 100 patents per file. For more than 100, call +86 176 0560 8891 or email patent@zhihaiyida.com and we will arrange a bulk import.
Is a phone number required?
An email address is required: it receives the reminders and your dashboard link. On the Chinese page a phone number is also required, for manual reminders close to a deadline; on the English and Japanese pages it is optional.
I did not receive a confirmation email. What should I do?
Check your spam and promotions folders first, then add patent@zhihaiyida.com to your contacts or safe-sender list. You can also request a new verification code on the My Patent Annuity Dashboard page, or contact us.
When and how often will I be reminded?
By default reminders are sent 30 days, 7 days and 1 day before the payment deadline, with continued follow-up after a deadline passes. The schedule can be adjusted on request.
I lost my dashboard link. Can I get it back?
Every reminder email contains your dashboard link. You can also visit the My Patent Annuity Dashboard page, enter the email address used at submission, sign in with a verification code, or click on Resend dashboard link.
What does email verification do?
A verified address shows a green check badge, lets you add new patents directly from the dashboard without re-entering your email, and prevents the same address from being repeatedly submitted through the public form.
How do I cancel monitoring or stop the reminders?
Reply to any reminder email, or write to patent@zhihaiyida.com with the patent numbers or email address to be removed. We will stop sending once the request is verified.
Will my patent information be made public?
No. The patent numbers, email address and phone number you provide are used only for annuity monitoring, deadline reminders and dashboard access. Data is stored on our own servers and is never disclosed or used for any other purpose.
Can foreign patents be monitored?
The service currently covers invention, utility model and design patents in the Chinese mainland. Patents from other jurisdictions, and from Hong Kong, Macao and Taiwan of China, are not yet covered; please contact us for a separate enquiry.